Finance for Staff
Contact
1101 Market Street
Jefferson Tower, Floors 20 & 29
Philadelphia, PA 19107
Contact Number(s):
- 215-503-9663 (fax)
Transaction Processing & Deadlines
Operational Notes & Procedures
Fiscal Year
- July 1 to June 30
- 12 periods defined with period 1 being July
Transaction processing and deadlines below in table:
| Invoices | Daily | Last business day of month for month | Accounts Payable, 532 Scott |
Entered in Accounts Payable |
| Payments | Biweekly | 532 Scott | Processed in Accounts Payable | |
| Request for Payment | Daily | Last business day of month for month | Accounts Payable, 532 Scott |
Entered in Accounts Payable |
| Employee Reimbursement Request | Biweekly | 5 p.m. Wednesday of payweek for pay issued two weeks later | Accounts Payable, 532 Scott |
Reflected in next paycheck or direct deposit advice |
| Report of Travel Expenses | Biweekly | 5 p.m. Wednesday of payweek for pay issued two weeks later | Accounts Payable, 532 Scott |
Reflected in next paycheck or direct deposit advice |
| University deposit | Daily | 2 p.m. last business day of month for month | Tuition Office, Curtis Center, Suite 925E |
Entered on General Ledger |
| University deposit for departments with high cashiering volume | Weekly | Last business day of month for month | tuition.office@ jefferson.edu |
Entered on General Ledger |
| University deposit or cash correction | Monthly | Last business day of month for month | Tuition Office, Curtis Center, Suite 925E |
Entered on General Ledger |
| InterDepartmental Transaction (IDT) | Monthly | Second to last business day of month for month | accounting.idt@ jefferson.edu |
Entered on General Ledger |
| InterDepartmental Transaction for JPMorgan Chase Procurement Card Activity | Monthly | Second to last business day of month for month | accounting.idt@ jefferson.edu |
Entered on General Ledger |
| Personnel Action Form retroactive adjustment | Monthly | Friday of last pay period of month for month | Human Resources delivers to Payroll 539 Scott | Entered in labor distribution system |
| Salary Cost Transfer for Sponsored Project | Monthly | Friday of last pay period of month for month | Sponsored Programs Accounting, Curtis Center, Suite 925E |
Entered in labor distribution system |
| Non-salary Cost Transfer for Sponsored Project | Weekly | Last day of month for month | Sponsored Programs Accounting, Curtis Center, Suite 925E |
Entered on General Ledger |
| Invoices received after June 30 for goods and services prior to June 30 | Fiscal Year End | For approximately one week, invoices dated June 30 or prior will be processed for preceding fiscal year | Accounts Payable, 532 Scott |
Entered in Accounts Payable |
| Request for Payment received after June 30 for goods and services prior to June 30 | Fiscal Year End | For approximately one week, request will be processed for preceding fiscal year | Accounts Payable, 532 Scott |
Entered in Accounts Payable |
| InterDepartmental Transaction after June 30 for services prior to June 30 | Fiscal Year End | For approximately one week, IDT will be processed for preceding fiscal year | accounting.idt@ jefferson.edu |
Entered on General Ledger |
| InterDepartmental Transaction for JPMorgan Chase Procurement Card Activity until June 30 | Fiscal Year End | IDT will be processed for preceding fiscal year | accounting.idt@ jefferson.edu |
Entered on General Ledger |
Ensuring Success Tidbits
- Adhere to deadlines
- Contact University Finance if concern with meeting deadline
Resources
- Review activity on financial systems